Privacy Policy

Last Updated: 8/4/2025


Project Evergreen ("we," "us," or "our") is committed to protecting your privacy and ensuring transparency regarding how we collect, use, and safeguard personal information obtained through our Clean Air Calculator website, cleanair.projectevergreen.org (the "Site"). This Privacy Policy explains our practices and describes your rights under applicable laws, including the California Consumer Privacy Act (CCPA).


Scope

This Privacy Policy applies solely to information collected through cleanair.projectevergreen.org. It does not apply to third-party websites linked from our site, our main website (projectevergreen.org), or to any offline activities, services, or data collection.


By accessing or using our Site, you agree to the practices described in this Privacy Policy. If you do not agree, please discontinue use of the Site.


Special Notice for International Users

This Site is hosted in the United States on Amazon Web Services (AWS). If you are accessing it from outside the U.S., your data will be transferred to, stored, and processed in the U.S., where data protection laws may differ from those in your country.


Information We Collect

Information You Voluntarily Provide

When you create an account and use the Clean Air Calculator, we collect:


Account Information:


  • First and last name
  • Email address
  • Password (encrypted and stored securely)
  • Physical address of properties you want to analyze

Property and Landscaping Data:


  • Property boundaries and lot size
  • Details about carbon-absorbing features on your property:
  • Trees (types, quantities, sizes)
  • Grass and lawn areas
  • Shrubs and other vegetation
  • Property names or descriptions you assign
  • Carbon footprint calculation results

Automatically Collected Information

When you access our Site, we automatically collect certain technical and usage-related information, including:


  • IP address
  • Browser type and version
  • Operating system
  • Device type and identifiers
  • Referring/exit URLs
  • Date and time of your visit
  • Pages visited and time spent on each page
  • General location information (based on IP)
  • Authentication cookies for account login

We collect this data using:


  • Log files
  • Cookies (small data files stored by your browser)
  • Embedded scripts
  • Google Analytics
  • Hotjar for user experience analysis

Third-Party Data Sources

We use ESRI's mapping API to provide map data and satellite imagery for property analysis. ESRI may collect information about your use of their mapping services according to their own privacy policy.


Use of Cookies and Tracking Technologies

Cookies and tracking technologies help us understand how users interact with the Site, maintain your login session, and improve functionality. We use:


Essential Cookies: Required for basic website functionality and user authentication Session Cookies: Temporary cookies deleted when you close your browser Persistent Cookies: Remain after you close your browser to recognize you on return visits


You can manage cookie preferences through your browser settings. Blocking cookies will prevent you from using the calculator and maintaining your account login.


Google Analytics: We use Google Analytics to analyze site traffic and performance. Google's privacy policy is available at https://policies.google.com/privacy. You can opt out using Google's browser add-on: https://tools.google.com/dlpage/gaoptout.


Hotjar: We use Hotjar to understand user behavior and improve our site. You can opt out at https://www.hotjar.com/legal/compliance/opt-out.


We do not currently use web beacons, fingerprinting, ad tracking pixels, or cross-device identification.


How We Use Your Information

We use your personal information to:


  • Create and maintain your user account
  • Process and store your property data and carbon calculations
  • Provide carbon footprint analysis results
  • Enable you to save multiple properties and calculations
  • Allow you to access, update, and delete your data
  • Analyze and improve Site functionality and performance
  • Maintain internal system records
  • Ensure Site security and prevent fraud
  • Comply with legal and regulatory obligations

Important: We do not use your data for marketing, reporting, grant applications, or research purposes. Your property data and carbon calculations remain completely private to you.


Disclosure of Information

We do not sell, rent, or trade your personal information. We may share your information only in these limited circumstances:


With Service Providers:


  • Amazon Web Services (AWS) for hosting and data storage
  • ESRI for mapping and satellite imagery services
  • Google Analytics and Hotjar for website analysis

For Legal Compliance:


  • When required by law, court order, or government investigation
  • To protect our rights, property, or safety, or that of others

User-Initiated Sharing:


  • You may choose to print or share your carbon calculation results, but this is entirely under your control

All third-party service providers are required to handle personal information in accordance with this Privacy Policy and applicable law.


Your Data Control and Rights

Account Management:


  • Access all your saved property data and calculations through your account dashboard
  • Update your personal information, property details, and calculations at any time
  • Delete individual properties or your entire account permanently
  • Download or print your calculation results for personal use

California Residents (CCPA Rights):


  • Right to know what personal information we collect and how it's used
  • Right to delete your personal information (which you can do directly through your account)
  • Right to opt out of sale of personal information (we don't sell data)
  • Right to non-discrimination for exercising privacy rights

To exercise these rights, you can use your account dashboard or contact us at the information below.


Data Security

We implement appropriate security measures to protect your personal information, including:


  • Secure HTTPS encryption on our website
  • Password encryption and secure authentication
  • Secure cloud hosting on AWS with industry-standard protections
  • Limited access to personal information on a need-to-know basis
  • Regular security reviews and updates

However, no internet transmission is completely secure. We cannot guarantee absolute security of your information.


Data Retention

Your account information and property data are stored until you choose to delete them. You have complete control over data retention through your account dashboard. When you delete data or close your account, information is permanently removed from our systems.


Children's Privacy

Our Site is not directed to or intended for children under age 13. We do not knowingly collect personal information from children. If we learn we have collected such information, we will delete it promptly.


Third-Party Links

Our Site may contain links to external websites, including ESRI mapping services. We are not responsible for the privacy practices of these sites. Please review their privacy policies before providing any information.


Changes to This Policy

We may revise this Privacy Policy periodically to reflect changes in our practices or legal requirements. We will post the updated policy on this page with a new effective date. Continued use of the Site after changes constitutes acceptance of the revised policy.


Contact Us

If you have questions about this Privacy Policy or want to exercise your privacy rights, contact us:


Project Evergreen

8500 Station St., Suite 230

Mentor, OH 44060

USA

Email: info@projectevergreen.org